Transitioning from Toolkit to UVaCollab

Transfer Materials from Toolkit to UVaCollab

Getting Started

The transition from Toolkit to UVaCollab has several parts, one of which is the transfer of materials from your Toolkit sites to UVaCollab. Only Toolkit materials are transferable to UVaCollab. Other course items, such as discussion topics, assignments, quizzes, etc., must be recreated in your UVaCollab course sites.

Central to the process of migrating materials is the use of your My Workspace Resources in UVaCollab as the initial repository for migrated or scanned materials (see Part III). From My Workspace Resources, you will copy or move transferred materials into your course or collaboration worksites as needed following the steps in Part IV below

Part I: If you've never logged into UVaCollab...

  1. Browse to UVaCollab.
  2. Click the UVa Login button found in the upper right corner of the Welcome page to login. After entering your UVa NetBadge computing ID and password, you will see your UVaCollab My Workspace site.
  3. Select Resources in the My Workspace menubar. This will ensure the existence of your top-level folder.
Now that you've successfully logged into UVaCollab and "touched" the Resources tool, you can begin transferring your Toolkit materials into your UVaCollab My Workspace Resources folder. The following steps guide you through that process.

Part II: Create a UVaCollab course site

Instructors of record can create course sites with class rosters in UVaCollab as follows:

  1. From the My Workspace site menubar, select Worksite Setup.
  2. At the top of the Worksite Setup page, click New.
  3. Under "Creating a new site", click the radio button next to course worksite. You'll also need to choose the "Academic term:" from the drop-down list. Click Continue.
  4. Under "Creating a New Class Site", select the course sections to be included in the course site by checking the appropriate boxes. Click Continue.
  5. Under "Class Information", you have the option of typing a long and/or short description of your site. The long description will appear on your site's home page; the short description will appear in the public list of all sites on the system. Click Continue.
  6. Under “Tools,” click Continue at the bottom of the screen to accept the default set of tools that are pre-selected. Otherwise, check the boxes next to the tools you want on your site, and then click the Continue button.
  7. Under “Set Site Access > Site Status,” uncheck Publish site to prevent student access to your course site until you're ready. When you want to publish your site, you can do so later through Site Info > Manage Access.
  8. Under "Set Site Access > Global Access," leave Private as the default to prevent a listing in the public Sites directory. Click Continue.
  9. Under “Confirm Your Site Setup”, review your site information. If changes are required, click the Back button. If the information is correct, click the Create Site button to create your site.
  10. Use the blue site navigation bar to access your course site and continue with site setup.

The pre-selected tools for new course sites are:

  • Home - displays the course description and recent announcements
  • Announcements - for posting time-critical announcements to your class
  • Discussion & Private Messages - full-featured discussion tool
  • Email Archive - course mailing list and message archive
  • Resources - corresponds to Materials in Toolkit
  • Schedule - a calendar feature for posting deadlines and events
  • Syllabus - for posting the course syllabus
  • Site Info - for many site setup and management tasks

After site creation, you'll be able to change or add to the available set of tools for your course in Site Info > Edit Tools.

Part III: Migrate materials from Toolkit to UVaCollab

The maximum available storage space in My Workspace on UVaCollab is 2 GB. You may need to remove unneeded files from your Toolkit class site in order to stay within the available space quota before you complete the steps that follow.

  1. Browse to the Toolkit Web site and login.
  2. Select the Toolkit course from which materials will be migrated.
  3. Click Materials on the Instructor Tools screen. Note: To review the materials before transferring them, click on the Student View button. Use the Instructor Tools button to return to the Materials menu.
  4. Click the option to Copy class materials to UVaCollab.
  5. Enter and submit your NetBadge ID and password to initiate the transfer of materials from Toolkit to your UVaCollab MyWorkspace Resources.
Depending on the number and size of the files you are transferring, this process may take several minutes to complete. When the transfer is finished, you should see a message indicating that the materials were copied to your UVaCollab workspace. Contact itc-toolkit@virginia.edu for assistance.

Part IV: Copy/Move materials from My Workspace to your UVaCollab course site

Be sure you have created your UVaCollab course site (Part II above) before continuing. Contact collab-support@virginia.edu for assistance.

  1. Return to UVaCollab and login.
  2. Select Resources in the My Workspace menubar.
  3. Click the link to Show other sites just below the list of folders and files in your My Workspace Resources. This action will display the Resources folders of all your UVaCollab worksites.
  4. In My Workspace Resources, locate the Toolkit folder that contains the materials transferred from your Toolkit class home page.
  5. Click the plus (+) sign on the Toolkit folder icon folder icon graphic to expand the contents of the folder.
  6. Locate the folder containing your course materials (e.g., UVa_CLAS_2007_Fall_ENWR101-1) within the Toolkit folder.
  7. Hover over the Actions button next to the appropriate materials folder and choose Copy or Move.
  8. Scroll down to the list of other sites to locate the Resources folder for your course site, then click the Paste Here button next to the course folder to add the materials into your course site.

Note: To cancel the copy/move operation, click the reset button next to the Resources tool title at the top of the screen.

Part V: Navigate to your UVaCollab course site

After copying/moving course materials into your UVaCollab course site, use the blue site navigation bar to access your course site and continue with site setup.

Attend a demo to learn more about UVaCollab features. See the demo schedule on the UVaCollab home page. For questions or assistance, contact us at collab-support@virginia.edu.

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