Summary Report
Academic Computing Advisory Council
University Committee on Information Technology
Submitted by David L. Phillips
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March 26, 1996
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A. History of Focus of Concerns: The Academic Computing Advisory
Council has a long history of engagement with the development of computing
resources for instruction and research at the University. The Council and its
predecessor Committee has monitored the centralization and decentralization of
computing cycles, specialized information technology equipment, student labs,
communications, technical support, and funding decisions. Currently those
concerns cluster around:
- Funding of Computing Resources: The need for an ongoing level
of funding for replacement of obsolete and depreciated computing
equipment as well as repair and maintenance at the department and
school level is of continued importance. In addition, the provision
and funding of technical support personnel at the decentralized unit
level has been a focus of discussion and concern.
- Planning for Future Capacity: Currently this is perceived as a
communications band-width, communications access, and server
capacity issue. It is not difficult to anticipate the increased demands
that will be seen for these resources as more faculty use Internet
resources for teaching and research.
- Emerging Need for Collaboration Support: With increased use of
Internet and greater collaboration among scholars both Intra-
University and Inter-University, the need for "middleware" to support
collaboration, overcome platform incompatibilities, and facilitate
synchronous and asynchronous collaboration will grow. (This is
evident in several of the provocative scenarios developed by Council
members.)
B. Academic Computing Support Program: The Provost has provided
funding ($175,000 for the past two years) for competitive departmental
computing needs. This year the emphasis was on identifying innovative
proposals addressing instructional needs within the departments. Twenty-six
proposals totally $375,000 were received by the Council. Full or partial
funding was recommended for 18 of the proposals.
The emphasis on the Departmental Information Technology Plan has improved
the quality and relevance of the individual proposals. Yet, these plans also
help highlight the unmet needs of many of the departments. These plans also
highlight the need for a stronger sense of a strategic direction to be understood
at the school and department level.
The collective weight of the proposals signals several wider issues:
- Resources for Web Based Documents and Interactions:
Academic Departments are moving quickly to establish Web based
documents for their classes, research, collaborative efforts and of
course departmental information. The provision of sufficient disk
space, management software, server cycles and bandwidth is
beginning to be perceived as critical issues by departments. The
division of labor among the departments, ITC, the Library, or other
services needs review, policy direction, and corresponding budget
funding.
- Development of Multimedia Instruction Materials:
Numerous schools and departments are seeking to create multimedia
instructional material. The level of experience and expertise varies
widely. The range of proposed hardware and software solutions
reflect the diversity of experience as well as need. It is clear to ACAC
that we are on only the beginning stage of the innovation/adaptation
curve. Careful monitoring and development by ITC, the Multimedia
Center, and the Multimedia User Group is merited. Development of a
critical mass of equipment and experience is apt to be essential before
wide spread dispersion of this expensive technology and support
services to the individual departments.
- Centralized or Individualized Multimedia Training:
Faculty and students are needing training, instruction, assistance and
encouragement as they engage multimedia instruction opportunities.
The Council perceives a tension between the general needs of many
and the specific disciplinary needs of individual departments or
subfields of study. The concentration or dispersal of these "services"
among the schools and departments pose personnel challenges for the
University.
- Small Specialized Computing Needs: The very existence
of centers, institutes and some smaller departments defines "special"
needs for computing resources. Departments which are
agglomerations of individual faculty each with specialized
language/script needs or who use ancient documents, the fragmented
needs are difficult to address in any unified proposal. These
small units are also individually less able to address their special needs
from their own budget resources, yet are not large enough to
demonstrate "significant leveraging of funds or impact on numbers of
students." Thus, funding for departmental computing either by
annual budget allocation or by a allocation process which is less
targeted than the ACSP would be helpful.
- The needs of the Off-Grounds Graduate students in
Continuing Education were highlighted. Administrative as well as
hardware barriers to equivalent computing support need to be
addressed.
C. Future Scenarios and their Implications:
Several scenarios have been developed by members of the UCIT and the
ACAC. These are available on the UCIT Web Site. I invite your review of
these scenarios and your elaborations or suggestions. However, there are some
implications common to two or more of these scenarios:
- Capacity: Large bandwidth, need for supercomputing and
communications to support it.
- General Access: Near universal student accessibility to
network communications and distributed data and in some cases
distributed software. A few scenarios also mention the need for
distributed processing.
- Special purpose high resolution screens and high quality
visual workstations and specialized equipment for production of
information documents and images.
- Collaborative message systems, scheduling and
coordination.
- Access for special learners: Facilitating the education
and communications of the hearing impaired or visually impaired
student. Recognizing the different learning styles and accommodations
of students with specific learning disorders. (This scenario was
discussed at the ACAC meeting. A written scenario is in the works
and may now be available to the Committee.)
General Questions and Latent ACAC Agenda Items:
How can the faculty and research community at the University continue to be
effectively engaged in formative discussions about the types of policy directions
and innovations that can occur at UVa? How can School and Departmental
information technology planning be strengthened and better connected?
What kinds of qualitatively innovative activities have emerged at other
Universities. Is there anything in the domain of Academic Computing that
parallels the invention of "Arts Dollars" at UVa in the domain of the
performing arts?
What kinds of personnel shifts have been used to help address the need for
more information technology support at the School and Departmental levels?
How can flexibility be achieved?
How much does ITC staff participate in the national workshops on finding
solutions to academic computing needs? How can this activity be
communicated to interested members of the University Academic community?