TASK FORCE ON ELECTRONIC COMMUNICATIONS

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UNIVERSITY OF VIRGINIA -- SPRING 1997

Meeting notes for May 1, 1997, Thursday, 3:30 - 4:30 p.m., Peabody Hall

(notes submitted by Chip German)

Attendance: Dudley, Antrobus, Cooper, Philippon, Jokl, Sigmon, Fore, German

Next Meeting: May 22, 1997 (Thursday, 3:30-5 p.m., location TBA)

Meeting Summary: Louise distributed a first draft of the task force report along with a series of responses to the draft. The task force discussed the issues raised by the responses and added new ones for Louised consideration. Notable among these issues was the need for precise definitions of terms to be used in the report. Members focused on a matrix of means of delivery:

Means of Delivery
Mailing lists (listservs)standing lists, more than one message sent, moderated/unmoderated, list name published/list name private
voluntarysubscriber controlled
involuntaryowner controlled
Individually targeted e-mailexamples: library overdue notices, registrar notices about classes registered for, direct deposit notices
One-time, ad hoc listsSame message to all, i.e., to all students who haven't registered yet

Discussion topics also included capacity questions (should recommendations also include need for more bandwidth to deliver academic materials locally?), telecommuting issues (should recommendations include off-Grounds access matters?), and the notion that our communication types could be clustered as academic communications, administrative communication and social communications.

Louise and Jean agreed to work on another iteration of the draft and distribute it by e-mail to task force members. Louise set the next meeting for May 22, 1997, with location to be determined by Chip.

 

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