TASK FORCE ON ELECTRONIC COMMUNICATIONS

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UNIVERSITY OF VIRGINIA -- SPRING 1997

Meeting notes for April 3, 1997, Thursday, 3:30 - 5:35 p.m., 110 Peabody Hall

(notes submitted by Sam Miller)

Attendance: Dudley, Antrobus, Cooper, Miller, Philippon, Pfaffenberger, Sigmon, de Voursney

Summary: [Note: Kira Atwood's group will report on its look into the technological future at the next meeting of the task force.]

Members discussed the issue of who controls data. There are too many sources for data, some people said. Can there be a central authority?

Also, members expressed concerns about privacy. Can employees be mandated to post certain information about themselves? Members inquired about current policies addressing this subject.

The task force focused significant attention on refining the matrix from the last meeting and then assigning values to each cell in the grid:

CHARACTERISTICS OF COMMUNICATION
TYPES OF COMMUNICATION

Time urgency

Frequency

Longevity

Alt. methods required

Perceived importance to sender

Perceived importance to recipient

Segmentability of audience

Mission relevance/ Institutional value

Resource- intensity

Ease of access

Push or Pull?

Emergency notices

5
1
1
5
5
5
1
5
5
1
Both +

Job openings

3
4
2
3
5
1
5
3
3
1
Pull

Events and announcements

3
4
2
4
5
2
4
4
3
1
Both +

Academic class resources (documents & discussions)

4
3
4
2
5
5
5
5
3
3
Pull

People networking

1
4
3
1
5
5
5
4
2
1
Pull

Customized announcements

4
2
1
1
5
5
5
4
4
1
Push *

Acad/Admin announcements

3
4
1
3
5
3
2
3
4
1
Push *

Virtual events (meetings, classes, discussions); i.e., real-time

5
3
1
1
5
5
5
4
5
5
Pull

News/reports of Univ. activities

3
4
3
2
5
2
1
2
2
3
Pull

Advertisements (want-ads)

2
5
2
2
5
1
1
1
1
1
Pull

Polling, voting & surveying

4
2
1
1
5
2
4
2
3
2
Both +

Multimedia delivery

1
2
4
1
5
5
3
4
5
5
Pull

Research/info exchange -- accessing research databases & other info-intense documents on the Internet

2
5
5
1
5
5
3
5
5
4
Pull

METRICS

Low to High
Low to High
Short to Long
None to Many
Low to High
Low to High
Low to High
Low to High
Low to High
Easy to Difficult

The task force agreed to meet again at 3:30 p.m. on Thursday, April 17, at Peabody 110.

 

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