Microsoft Exchange

Configure Outlook 2007 in Windows XP

Information on how to configure Outlook 2007 on a Windows XP computer for use with the UVa centralized Exchange server.
If you are off-Grounds, you must have a connection via UVa Anywhere to configure Outlook 2007 on a Windows XP computer. You will need to know your Eservices/Exchange password, and have a UVa centralized Exchange account to be able to use Outlook 2007 on the UVa centralized Exchange server.

Windows XP Outlook 2007 Configuration Information

  1. Verify that Outlook 2007 is installed on your computer.
    1. Click the Windows Start button.
    2. Click All Programs.
    3. Click Microsoft Office.
    4. Click Microsoft Office Outlook 2007.
    5. If asked to install, click Yes to install.
      If you are not asked to install, but the program starts, click the Cancel button.
    6. On the Outlook 2007 Startup window, click the Cancel button.
    7. When asked if you want to quit the wizard, click the Yes button.
  2. If you have Outlook 2007 open to another email server, close it.
  3. Close all connections you have to the Exchange server (e.g., through the Outlook Web interface (OWA), another email program, etc.).
  4. Click the Windows Start button.
  5. From the popup window, select Control Panel.
    Note: on older Windows computers, you may need to select Settings, then Control Panel.
  6. If needed, click Switch to Classic View.
  7. Double-click the Windows Control Panel Mail Icon icon.
  8. If there is an existing Outlook profile on your computer, you will need to click the Show Profiles button.
  9. On the General tab, click the Add button.
  10. Within the New Profile window, in the Profile Name: field, type your UVa computing ID (example: mst3k).
  11. Click the OK button.
  12. Select the box beside Manually configure server settings or additional server types.
  13. Click the Next> button.
  14. Select the Microsoft Exchange Server radio button.
  15. Click the Next> button.
  16. In the Microsoft Exchange Server: field, type columbo.eservices.virginia.edu
  17. Check the box beside Use Cached Exchange Mode.
  18. In the User Name: field, type your UVa computing ID (example: mst3k).
  19. If you are asked to login, in the User Name: field, type your UVa computing ID using the form: eservices\Your UVa Computing ID.For example: eservices\mst3k
  20. If you are asked to login, in the Password: field, type your Eservices/Exchange password.
  21. Click the More Settings… button.
  22. Click the Security tab.
  23. If needed, check the box beside Encrypt data between Microsoft Office Outlook and Microsoft Exchange Server.
  24. If needed, click the Apply button.
  25. Click the OK button.
  26. Click the Next> button.
  27. Click the Finish button.
  28. In the Mail window:
    • If you will be using only this one account, select the Always Use This Profile radio button and check the drop-down window to ensure it contains the name of your profile.
    • If you will use multiple email accounts, select the Prompt for a profile to be used radio button.
  29. Click the Apply button.
  30. Click the OK button.
  31. Close the Control Panel window.
  32. Check that delivery is on the UVa centralized Exchange server:
    1. Start Outlook.
    2. If needed, select your UVa centralized Exchange server profile and click the OK button.
    3. From the Tools drop-down menu, choose Account Settings…
    4. Select your profile for the UVa centralized Exchange server.
    5. Beneath Selected e-mail account delivers new e-mail messages to the following folder:
      • If you see an entry similar to Mailbox - LastName, FirstName (initials)\Inbox,
        Example: Mailbox - Theatre, Mystery (mst3k)\Inbox
        then server delivery is enabled, nothing further needs to be done, and you can click the Cancel button.
      • If you see an entry similar to: Personal Folders, then local delivery is enabled, and you will want to Change to Server Delivery.
    6. Click the Close button.
    7. Exit and re-start Outlook.

Check Recommended Settings to do the other settings that UVa recommends.

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