You may use the Email Address Management Tool's Manage Aliases function to:
- create, change, or delete email aliases;
- create or change your primary address; or
- associate these with a deliverable address, enabling you to read email addressed to your alias or primary address at that account.
Create or Change Your Primary Address
You manage your primary address (i.e., UVa computing ID@virginia.edu) the same way you manage your email aliases, using the UVa Email Address Management Tool and working within the virginia.edu domain.
Create or Change an Email Alias or Primary Address
The Email Address Management Tool will prompt you to select an email domain and then check whether your desired email alias is available in that domain. If the alias has not already been claimed by someone else, then the tool will allow you to create the alias. You may then associate your alias with a deliverable address.
Tip: Carefully consider what email alias to request, since if you change your mind, deleting an alias has consequences.
Create an Alias or Primary Address
- Go to the UVa Email Address Management Tool and log in through NetBadge.
- Select Manage Aliases.
- In the top section of the page, you will see the UVa email domains available to you (e.g., virginia.edu or email.virginia.edu). Choose the email domain where you would like to create or
change an alias, and click the Select button.
- Note: If you're working with your primary address, you must select the virginia.edu domain.
- In the middle section, make sure Current Domain specifies the domain you just selected.
- Then, in the box beside Check an alias' availability, type an alias you would like to request.
- Caution: Choose your alias carefully, since dropping too many undesired aliases has consequences and may cause a lockout, preventing you from creating any new aliases.
- Note: If you're creating your primary address, type your UVa computing ID (e.g., mst3k).
- Click the Check Alias button. The tool will check whether this alias has already been claimed.
- Note: If you're creating a primary address, the tool will check to ensure that you're working with your own computing ID, and not someone else's.
- Continue according to whether the alias has already been claimed or not:
- If the message in the red banner bar says, “This alias has already been claimed for use” you will need to select another alias, beginning at step 4 above.
- If the message in the red banner bar says “Alias Available!” you must then select a deliverable address from the dropdown menu to associate with this alias or primary address. This address is the email account where you would like to read email addressed to this alias or primary address.
- Note: If you don't see your preferred email account in the dropdown box, then you need to add it as a deliverable address before you can claim your desired alias and associate it with your preferred email account.
- Complete your request by clicking the Create Alias button.
Change the Deliverable Address Associated with an Alias or Primary Address
If you like, you may change where you read email messages addressed to your primary address (computing ID@virginia.edu) or your aliases.
- Go to the UVa Email Address Management Tool and log in through NetBadge.
- Select Manage Aliases.
- In the top section of the page, you will see the UVa email domains available to you (e.g., virginia.edu or email.virginia.edu). Choose the email domain where you would like to
change an alias, and click the Select button.
- Note: If you are working with your primary address, you must select the virginia.edu domain.
- In the middle section, make sure Current Domain specifies the domain you just selected.
- Then, in the bottom section under Current Aliases, find the alias or primary address whose deliverable address you want to change.
- From the dropdown menu, select the new deliverable address you would like to associate with this alias or primary address. This address is the email account where you would like to read email addressed to this alias or primary address.
- Note: If you don't see your preferred email account in the dropdown box, then you need to add it as a deliverable address before you can associate it with your preferred email account.
- Click the Submit button to finish.
Delete an Email Alias
Consequences of Deletion
The Email Address Management Tool will allow you drop email aliases you no longer need.
However, the alias will not become immediately available for reassignment (to you or anyone else). This is because after an alias is deleted, it is quarantined for a time, reducing the risk that mail intended for the previous owner of the alias is inadvertently delivered to its new owner.
Every time you delete an alias, you are assessed “lockout points.” If you delete too many aliases, your points go over the lockout threshold, and you are preventing from creating any more aliases for a period.
Lockouts prevent people from repeatedly creating and deleting aliases, each of which would have to be quarantined, quickly depleting the pool of available aliases for everyone.
Tip: Since there are consequences for deletion, always carefully consider what alias to request!
Delete an Alias
Note that you can only delete aliases; you cannot delete your primary address (i.e., UVa computing ID@virginia.edu).
- Go to the UVa Email Address Management Tool and log in through NetBadge.
- Select Manage Aliases.
- In the top section of the page, you will see the UVa email domains available to you (e.g., virginia.edu or email.virginia.edu). Choose the email domain where you would like to delete an alias, and click the Select button.
- In the middle section, make sure Current Domain specifies the domain you just selected.
- Then, in the bottom section under Current Aliases, find the alias you want to delete.
- Check the box beside Drop this alias and click the Submit button.
- Note: The alias you just dropped will be quarantined for a period (how long depends upon in which email domain the alias existed), and your lockout score will be increased by the appropriate number of points.