Address Book

The Address Book is where you keep information about individuals or groups that you correspond with. Each entry in the Address Book includes a name for a person or group, their full email address (email addresses for groups), a full name, any contact information including both home and work information, other email addresses and information, and any notes. You can also use the Address Book to put names on the Recipient List, and to address a new message. See Using the Recipient List below.

PC - To open your Address Book, do the following:

From the Tools menu, choose Address Book, or press Ctrl+L, or click the Address Book icon on the toolbar.

All of the names are kept in address books, so you can group your names by putting them in different address books. Eudora Nicknames is the default address book.

You can use the View By drop-down menu to display the names by different criteria, for example by Last Name. If you want to view the entries by Last Name, choose Last Name from the View By drop-down list. If you view by a field that does not contain any data, the entry appears as the nickname enclosed in brackets preceded by spaces: <<mst3k>> If you view by a field that doesn’t contain any data, the entry appears with << >>.

Note: Eudora remembers your selection in the View By field when you quit and restart the program.

You can do the following in the address book window:

• Start typing in the list of entries, and the appropriate entry is selected when you enter enough unique characters to identify it.
• To page up and down in the list of entries you can use the arrow keys. To resize the list, drag the divider.
• To move the keyboard focus back and forth between the left and right sides of the Address Book, press F6.
• To move quickly through the tabbed panels on the right side of the Address Book, use the Ctrl+Tab, Ctrl+PgUp, Ctrl+PgDn, Ctrl+Home, and Ctrl+End keys.

Adding a Person to the Address Book

To create a new entry or entries to be included in the newly created address book, do the following:

1. From the Tools menu, choose Address Book, or press Ctrl+L. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. In the Address Book, choose which address book (if more than one is set up) in which you want this person’s information listed, for example Family.
3. Either click New in the Address Book, or right-click anywhere in the entry list to display the drop-down list and choose New. A new entry named Untitled appears in the address book column (left side).
   
   
4. In the Nickname field, enter what you want to call this person.
   A nickname, sometimes called an alias, is an easily remembered, shorter substitute for the email address in the entry. Nicknames can be used in place of proper email addresses in the To, Cc, and Bcc header fields of outgoing messages. A nickname entered here should be the name you wish to type in a header field (To, Cc, BCC) when composing an email message. For example, although your Dad’s name is John Smith, you can enter "Dad" as the nickname. So when you address a message, you can just enter "Dad" in the header field and the his email address will be put on the message automatically.
   Note: You cannot use the actual email address as the nickname. It must be different.
5. If you want the nickname on your recipient list, check the Recipient List box. Once the person is on the recipient list, the name is bolded in the address book list.
6. To create the entry, click anywhere outside the address entry boxes or press Enter.
7. Click on the tabs and fill in more detailed information about the person, if desired.
8. To save your changes to the Address Book select Save from the File menu.

Printing Your Address Book

To print your Address Book entries, do the following:

While the Address Book is opened, from the File menu, choose Print.

Creating an Address Book within your Address Book

To create an Address Book within your Address Book, do the following:

1. From the Tools menu, choose Address Book, or press Ctrl+L. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. Click New Book. The New Address Book dialog box appears.
   
3. Enter a name for the new address book in the text box and click OK. The address book appears on the list, and you can now add people and group to your newly created address book.

NOTE: To hide the Family address book click on the book icon to the left of the address book name.

Mac - To open your Address Book, do the following:

From the Window menu, choose Address Book or click the Address Book icon on the toolbar.

All of the names are kept in address books, so you can group your names by putting them in different address books. Eudora Nicknames is the default address book.

You can use the View By drop-down menu to display the names by different criteria, for example by Last Name. If you want to view the entries by Last Name, choose Last Name from the View By drop-down list. If you view by a field that does not contain any data, the entry appears as the nickname enclosed in brackets preceded by spaces: <<mst3k>> If you view by a field that doesn’t contain any data, the entry appears with << >>.

Note: Eudora remembers your selection in the View By field when you quit and restart the program.

You can do the following in the address book window:

• Start typing in the list of entries, and the appropriate entry is selected when you enter enough unique characters to identify it.
• To page up and down in the list of entries you can use the arrow keys. To resize the list, drag the divider.
• To move the keyboard focus back and forth between the left and right sides of the Address Book, press F6.
• To move quickly through the tabbed panels on the right side of the Address Book, use the Ctrl+Tab, Ctrl+PgUp, Ctrl+PgDn, Ctrl+Home, and Ctrl+End keys.

Adding a Person to the Address Book

To create a new entry or entries to be included in the newly created address book, do the following:

1. From the Window menu, choose Address Book. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. In the Address Book, choose which address book (if more than one is set up) in which you want this person’s information listed, for example Family.
3. Click on the new entry icon . A new entry named untitled nickname appears in the address book column (left side).
   
   
4. In the Nickname field, enter what you want to call this person.
   A nickname, sometimes called an alias, is an easily remembered, shorter substitute for the email address in the entry. Nicknames can be used in place of proper email addresses in the To, Cc, and Bcc header fields of outgoing messages. A nickname entered here should be the name you wish to type in a header field (To, Cc, BCC) when composing an email message. For example, although your Dad’s name is John Smith, you can enter "Dad" as the nickname. So when you address a message, you can just enter "Dad" in the header field and his email address will be put on the message automatically.
   Note: You cannot use the actual email address as the nickname. It must be different.
5. If you want the nickname on your recipient list, check the Recipient List box. If a person is on the recipient list an envelope will appear behind their face icon in the nickname list on the left.
6. To create the entry, click anywhere outside the address entry boxes.
7. Click on the tabs and fill in more detailed information about the person, if desired.
8. To save your changes to the Address Book select Save from the File menu.

Printing Your Address Book

To print your Address Book entries, do the following:

While the Address Book is opened, from the File menu, choose Print.

Creating an Address Book within your Address Book

To create an Address Book within your Address Book, do the following:

1. From the Windows menu, choose Address Book. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. Click the New Book icon . An address book named untitled address book appears in the address book column on the left.
   
3. Enter a name for the new address book and hit Enter. You must rename the address book immediately, and you can now add people and group to your newly created address book.

NOTE: To hide the Family address book, click on the arrow icon to the left of the address book name.

Using the Recipient List

The Recipient List is a list of recipients to whom you often send mail. It appears when you right click in a message to make selecting the recipient even easier than opening the Address Book.

PC - To add a nickname to the Recipient List, do the following:

1. From the Tools menu, choose Address Book, or press Ctrl+L. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. Click to select the desired entry in your Nickname list.
3. On the right side of the window, check the Recipient List box, or right-click the selected item to display the drop-down list.
4. From the drop-down list, choose Add to Recipient List. The entry’s nickname is added to the Recipient List, and the entry is bolded in the Address Book list.

To add an email address to the Recipient List, do the following:

1. Open the Address Book.
2. Select the text that makes up the full address.
3. From the Special menu, choose Add as Recipient. The recipient’s email address is added to your Recipient List.

To remove an entry from the Recipient List, do the following:

1. Open the Address Book.
2. Click to select the desired entry in your Nickname list.
3. Right-click the item to display the drop-down list.
4. From the drop-down list, choose Remove From Recipient List. The entry’s nickname is removed from the Recipient List and the entry is unbolded in the Address Book list. Or, select the item you wish to remove from the Remove Recipient submenu under the Special menu.

To open a new message addressed to someone on your Recipient List, do the following:

1. From the Message menu, choose New Message To, Forward To, or Redirect To.
   
2. From the displayed list, select the nickname. A new message window appears addressed to the nickname you selected.

To insert a recipient into a message that you have already opened, do the following:

1. Move the cursor to the To, Cc or Bcc field.
2. From the Edit menu, choose Insert Recipient. The Insert Recipient submenu appears.
3. From the Insert Recipient submenu, choose the recipient. The recipient you choose is inserted into the opened message.

To insert the real address(es), instead of a nickname, do the following:

1. Hold down the Shift key and from the Edit menu, choose Insert Recipient. The Insert Recipient submenu appears.
2. From the Insert Recipient submenu, choose the recipient. The real address of the recipient is inserted in the message. To set this to happen all the time, select the Automatically expand nicknames option in the Tools, Miscellaneous options window.

More than one recipient from the Recipient List can be added to the To: , Cc:, and Bcc: fields of any message. If you use the Insert Recipient submenu, commas are added where necessary.

Note: You can add or remove multiple nicknames to or from the Recipient List by selecting multiple entries before right-clicking. Hold down the Shift key to select multiple entries in sequence, or the Ctrl key to select entries non-consecutively.

Mac - To add a nickname to the Recipient List, do the following:

1. From the Window menu, choose Address Book. Or, if the Address Book is an inactive window in an open tabbed window group, click its tab.
2. Click to select the desired entry in your Nickname list.
3. On the right side of the window, check the Recipient List box. The entry’s nickname is added to the Recipient List, and the entry is bolded in the Address Book list.

To add an email address to the Recipient List, do the following:

1. Open the Address Book.
2. Select the text that makes up the full address and paste it into an Address Book entry, then check the Recipient List checkbox.

To remove an entry from the Recipient List, do the following:

1. Open the Address Book.
2. Open the desired entry in your Nickname list.
3. Uncheck the Recipient List checkbox.

To open a new message addressed to someone on your Recipient List, do the following:

1. From the Message menu, choose New Message To, Forward To, or Redirect To.
2. From the displayed list, select the nickname. A new message window appears addressed to the nickname you selected.

To insert a recipient into a message that you have already opened, do the following:

1. Move the cursor to the To, Cc or Bcc field.
2. From the Edit menu, choose Insert Recipient. The Insert Recipient submenu appears.
3. From the Insert Recipient submenu, choose the recipient. The recipient you choose is inserted into the opened message.

More than one recipient from the Recipient List can be added to the To: , Cc:, and Bcc: fields of any message. If you use the Insert Recipient submenu, commas are added where necessary.