Projects, Tasks and Awards

ITC's Accounting & Budgeting Structure provides a complete listing of ITC and VP/CIO projects, tasks, and awards sorted by division and type.

Change requests should be routed to Kara Beth Glover (kbm3k@virginia.edu) as should requests for information.

Project/Task Creation Requests

ITC's Division Directors may request the creation of a new project or task by forwarding an email request to ITC's Director, Budget & Administration with the following information:

• award from which the activity will be funded;
• division to which the project or task will be assigned; and
• name of the new service, product, project, etc.

The director and/or manager responsible for the new activity will be advised of the new structure and charging instructions.

ITC Fee-Based Services See Services Directory.

Billing Questions and Help

Listed below are the individuals in ITC responsible for processing billing for the listed ITC service units:

Please contact the appropriate individual above regarding any billing questions or to request copies of cost transfers.

Budget Policies

"For VP/CIO and ITC, the planning process produces an annually updated system of guidance that helps us develop budget proposals at the University and state levels ...." from ITC's Strategic Planning Process, version 98.7.1

Other budget-related links:

• Financial and Administrative Policies & Procedures
• UVA Budget Office Web Site

Budget Reports

Budget reports are generated each month for all ITC projects and tasks. The reports are distributed to the respective Director and/or Manager for their review. The reports are reconciled monthly with the official accounting reports generated by the UVa Integrated Systems.

ITC's Directors meet periodically with the the Budget Director, Susie McCormick, to review the status of projects and tasks for which they are responsible.

Transaction Errors?
The manager or director responsible for a project and/or task should review the monthly budget reports to check for errors in transaction charges and report the errors promptly to Kara Beth Glover for correction.

Questions?
Questions concerning budget reports may be directed to:

Kara Beth Glover, Assistant for Budget & Rates or
Susie McCormick, Director, ITC Budget & Administration

Budget Requests & Status

Budget Requests
Forward ad hoc budget proposal requests which come up during the fiscal year to your director.

Financial Analysis

ITC Directors may request financial analysis of services to assist in:

• Preparing budget proposals
• Planning project budgets
• Special reporting needs
• Cost/benefit analyses
• Developing preliminary rate calculations.

Requests for analyses should be made to Susie McCormick, Director, Budget & Administration.

Rate Calculations

Rate calculations for revenue generating services and activities should follow guidelines as outlined in the UVa Financial and Administrative Policies & Procedures, specifically:

• Rate Determination Policy

Forward preliminary rate calculations to Susie McCormick, ITC Carruthers, for approval and processing.