Massmail Distribution Request Form

Please use the form below to make your massmail request.

Complete all fields and then click the Submit button at the bottom of the form.

Incomplete requests cannot be processed and will delay the distribution of your message.

After your form has been submitted, we will schedule the delivery of your message. We try to accomplish its delivery as soon as possible given other pending massmail requests, the priority of other work and the functioning of the network and email servers. If there is a network and/or an email server problem, or if there are other approved massmail requests scheduled before your request arrives, it may take more than the typical time for the distribution type you select to begin delivery of your message.

Massmail Distribution Types

Click here to learn about the types of distribution that are available to you.

Emergency Delivery or Emergency Delivery with Rapid Delivery Procedures

Click here to review the procedure you must use if your message needs emergency distribution or emergency distribution with rapid delivery.

More information on massmail at U.Va.

Information on the University's Massmail Policy may be found at:

University Policy on Using Electronic Communications for Large-scale Notifications and Distribution of Information

Information on the process for making massmail requests and obtaining required approvals may be found at:

http://www.itc.virginia.edu/desktop/email/massmail.process.html

Understand that people may not read your message as soon as it is delivered to their mailboxes: some individuals read their email as infrequently as once a month. Hence, delivery of a message should not be equated with knowledge of its content on the part of its recipients.

Please provide your contact information (who is completing this form?):
Name (first and last):
Telephone number (include area code if your area code is not 434):
 - -
Email address (a registered email address similar to mst3k):
 @Virginia.edu
The target population to which the message should be distributed is:

Lists of recipients reflect only those individuals with registered electronic mail addresses.

Email addresses for the indicated populations can be obtained without other assistance. Email addresses for all other groups will need to be obtained from an appropriate source, often the Information Warehouse database that is available through Accounting Services or through University Human Resources, and then sent via email to postmaster@Virginia.edu.

Select your target population
(check all that apply):
 Students in Charlottesville who are undergraduates (all undergraduate students - excludes School of Continuing and Professional Studies and U.Va.'s College at Wise students)
Students in Charlottesville who are graduate students (all graduate students - excludes School of Continuing and Professional Studies and U.Va.'s College at Wise students)
Students in the School of Continuing and Professional Studies (all students, all Centers)
Students in U.Va.'s College at Wise (all students)
All faculty (includes faculty in Charlottesville - academic, research, administrative, including in the Health System, in the School of Continuing and Professional Studies and in U.Va.'s College at Wise faculty)
All classified staff (excludes faculty, includes classified staff in Charlottesville (academic, administrative, research and in Health System), School of Continuing and Professional Studies and U.Va.'s College at Wise)
All wage staff (excludes faculty, includes wage staff in Charlottesville (academic, administrative and research and in Health System, School of Continuing and Professional Studies, U.Va.'s College at Wise and student wage staff)
Other (email addresses to be supplied via an email message to postmaster@Virginia.edu)

If Other has been selected for target population, please specify the email address of the person who will provide these email addresses to postmaster@Virginia.edu:

Provide the message header information:
From (the name on the From: line of the message):

If Other has been selected for message sender, please specify name and title:

From - a registered email address similar to mst3k:

@Virginia.edu

The From: id is the email id of the person who will receive replies to the message - this may be the email id of the person named above, but it can be another individual's id.
Subject (the topic of the message):
Specify the name to be used on the "approved for distribution" line:

If Other has been selected, please specify the name and title of the approving person:

approved the distribution of this message.
Specify when distribution of the message should begin:

This message should be distributed using:


Remember: if Emergency distribution or Emergency distribution with rapid delivery is selected, you must follow the Emergency Distribution Procedure Process

Provide the text of the message to be distributed:
Message text is (paste/type plain-text message here; if appropriate, include in the message a web address where more information can be found):
Provide any other information you want us to have:
 Other information:
Select Submit to review your request: